MARKET APPLICATION INFORMATION AND LINK 2021

Thank you for your interest in applying to the Healdsburg Certified Farmers’ Market.
OUR DEADLINE HAS PASSED SO WE’RE NOT ACTIVELY SEEKING APPLICATIONS. WE WILL STILL CONSIDER APPLICANTS IF YOU HAVE SOMETHING WE’RE CURRENTLY LACKING. PLEASE CONTACT THE MARKET MANAGER BEFORE SUBMITTING AN APPLICATION: manager@healdsburgfarmersmarket.org

CRAFT APPLICANTS: We’re no longer accepting craft for our regular season, but you can apply for the Fall/Holiday Craft Market which is October-December. Information and Application available here.

Our markets are open Saturdays and Tuesdays beginning in April. Tuesday market closes end of October, and Saturday the weekend before Christmas. Saturday market is held in a tree-filled parking lot, and Tuesday we surround two sides of the Healdsburg Plaza.We have a devoted local following, and are a popular tourist destination.

HCFM is made up of vendors selling locally grown fresh produce, locally made food products, and handmade craft. That’s all. We do not accept commercial vendors of any kind. All goods must be grown or produced by the applying vendor: no buy and sell.

 

The application link is at the bottom of this page.

DATES AND TIMES:
SATURDAY MARKET:
SATURDAY APRIL 17 – DECEMBER 18 2021   8:30AM-NOON
TUESDAY MARKET:
TUESDAY APRIL 20 – OCTOBER 26 2021     9AM – 12:30PM

APPLICATION DEADLINE: MARCH 15th 2021.
If you’re applying to both markets please fill out an application for each, but one fee and all your additional docs covers both.
You may submit an application and pay your fee without additional docs, with a note indicating when your additional docs will be submitted. They must be submitted before joining the market.

SELECTION OF VENDORS IS DETERMINED BY:
1) SENIORITY
2) OVERALL BALANCE OF PRODUCTS AT MARKET
3) LOCALLY GROWN/MADE PRODUCTS
4) COMPLIANCE WITH ALL THE RULES AND REGS OF THE MARKET,
DEPT OF AG, SAFETY AND INSURANCE REQUIREMENTS, AND
ANY OTHER STATE/COUNTY REGULATIONS WHICH APPLY
5) SEASONAL AVAILABILITY OF PRODUCE
6) FREQUENCY OF ATTENDANCE

APPLICATION FEE FOR BOTH MARKET: $30
(this is good for both markets for the whole season)
AFTER MARCH 15th DEADLINE THE APPLICATION FEE INCREASES TO $45

SATURDAY: WEEKLY FEES:
10X10 SPACE: $30
10×20 SPACE: $50
CORNER BOOTH: add $10
Additionally a CDFA weekly fee of $2.00 will be charged to every vendor.


TUESDAY WEEKLY FEES:
10X10 SPACE: 10% of gross sales up to $30
10×20 SPACE: $15 more 
Additionally a CDFA weekly fee of $2.00 will be charged to every vendor.

 

2021 APPLICATION CHECKLIST

  • This checklist is to help you determine which documents (copies of required certificates, permits, etc.) must be in the market files before you can do the markets.
  • Requirements are subject to change pending city, state, county, or market determinations.

ALL VENDORS MUST SUBMIT

_____ Completed and Signed Application Form(s)
_____ A Separate List of All Products to be Sold (if new to the market)
_____ $30 NON REFUNDABLE Application Fee ($45 if after March 15, 2021) -Do not send cash.
The check should be made out to Healdsburg Certified Farmers’ Market (HCFM), or payment can be made via Square with a $2 additional fee..
_____ Copy of your CURRENT driver’s license, or that of any employee driving into the market
_____ Copy of CURRENT proof of car insurance for all vehicles that will enter the market
 _____ Copy of your city of Healdsburg Business License (see link below)

OTHER DOCUMENTS NEEDED:

  1. CERTIFIED AGRICULTURAL PRODUCERS
    This category includes growers and producers of vegetables, fruits, nuts, honey, shell eggs, nursery stock, cut flowers

         _____Copy of Certified Producers Certificate (CPC) (see link below)
Allow six weeks for the County to get a signature from CDFA

              NURSERIES
_____ Nursery License from Ag Office
If your sales are less than $1,000, you must have a Fee-Exempt Nursery License

_____ California Sellers Permit (see SBE link below)

CUT FLOWERS

_____California Sellers Permit (see SBE link below)

            EGGS (see link below)

_____Copy of Egg Handlers Permit with the Handler’s Code assigned by the state.  (see link below)

           CERTIFIED AGRICULTURAL PRODUCERS WITH ORGANIC CERTIFICATION

   ______Copy of Organic Registration (and Certification if Applicable)
If your produce is grown organically, and you want to advertise “Organically Grown” to the public, then you must obtain Organic Registration with the State through the Ag. Office. If your gross sales are greater than $5,000, then you must additionally obtain Organic Certification from CCOF or another organization.
Your Organic Registration or Certification must be posted at your stall every market day.

  1. NON-CERTIFIABLE AGRICULTURAL PRODUCERS
    This category includes dairy, meat, preserves, olive oil

_____ Copy of County of Sonoma Dept. of Health Services, Retail Food Facility Permit (RFFP), or a letter with that Department’s determination of which permits are needed to sell your product at a CFM. This includes vendors who prepare or process food in a certified home kitchen, as allowed under the Cottage Food Law. (see link below)
Certified Producers (with a CPC) who have preserves or olive oil produced by a facility may provide the State Registration from that facility in lieu of the RFFP.

        _____ Copy of Product Liability Insurance-minimum $1,000,000 coverage. Only send Declarations Page, naming HCFM as additional insured.

  1. NON-CERTIFIABLE NON-AGRICULTURAL PRODUCERS
    This category includes all other prepared food, fish, sausage, PREPARED FOOD VENDORS

_____Copy of County of Sonoma Dept. of Health Services, Retail Food Facility Permit (RFF) or Temporary Food Facility Permit (TFF) (see link below) Food vendors must have public health permits at point of sale.

       _____ Copy of Product Liability Insurance-minimum $1,000,000 coverage and HCFM named as additionally insured. Only send Declarations Page, naming HCFM as additional insured (see attached sample)
      _____SBE Sellers permit. (see link below) 

  1. ARTS & CRAFTS

     _____SBE Sellers permit.(see link below) 

     _____(New vendors only) 3 photos of your work/ 1 of your display

Notes for Arts & Crafts Vendors:
~Your work must be handmade by you, or domestically in small production. No imports or manufactured goods allowed.
~We have a limited amount of craft vendors in each market so set up a rotation so all vendors can have some dates during the season.
~The months of October – December we have our annual Fall/Holiday Craft Market, so you can apply for all the Saturdays those months if desired.

LINKS FOR ALL AGENCIES:

HEALDSBURG BUSINESS LICENSE:
http://www.ci.healdsburg.ca.us/155/Business-Licenses

SONOMA COUNTY AGRICULTURAL COMMISSION 133 Aviation Blvd.Santa Rosa. 707 565-2371. http://www.sonoma-county.org/agcomm/forms.htm
They will need at least two weeks to process your application for a CPC.

EGG HANDLERS:
http://www.cdfa.ca.gov/ahfss/mpes/esqm.html

SONOMA COUNTY HEALTH DEPARTMENT 625 5th Street Santa Rosa, CA  95404 Phone: 707-565-6565
http://sonomacounty.ca.gov/Health/Environmental-Health/Food-Program/Temporary-Food-Facility-Permit-for-Community-Events/

 STATE BOARD OF EQUALIZATION 50 D ST SANTA ROSA, RM 230 707.576.2100. https://efile.boe.ca.gov/ereg/reviewAccountTypes.boe

APPLICATION FORMS IN TWO FORMATS TO DOWNLOAD

APPLICATION LINK SATURDAY MARKET (doc file): APPLICATION FORM HCFM SATURDAY 2021

APPLICATION LINK SATURDAY MARKET (PDF file):
APPLICATION FORM HCFM SATURDAY 2021

APPLICATION LINK TUESDAY MARKET (doc file): APPLICATION FORM HCFM 2021 TUESDAY

 

APPLICATION LINK TUESDAY MARKET (PDF file):APPLICATION FORM HCFM 2021 TUESDAY