MARKET APPLICATION INFORMATION AND LINK 2024

Wati of S&W Flowers Krisztian of Tisza Bistro

Thank you for your interest in applying to the Healdsburg Certified Farmers’ Market.

IF YOU HAVEN’T DONE THE MARKET PREVIOUSLY PLEASE CONTACT THE MARKET MANAGER BEFORE APPLYING, TO MAKE SURE YOUR GOODS ARE NEEDED AT THE MARKET: manager@healdsburgfarmersmarket.org.

 

2024 DATES AND TIMES:

SATURDAY APRIL 13 – DECEMBER 21     8:30AM-NOON
WEST PLAZA PARKING LOT: VINE & NORTH STS

TUESDAY MAY 14 – SEPTEMBER 24    9AM – 12:30PM
PLAZA AND CENTER STS, ON THE HEALDSBURG PLAZA

APPLICATION DEADLINE: MARCH 15th 2024
If you’re applying to both markets please fill out an application for each, but one fee and all your additional docs covers both.
You may submit an application and pay your fee without additional docs, with a note indicating when your additional docs will be submitted. They must be submitted before joining the market.

SELECTION OF VENDORS IS DETERMINED BY:
1) SENIORITY
2) OVERALL BALANCE OF PRODUCTS AT MARKET
3) LOCALLY GROWN/MADE PRODUCTS
4) COMPLIANCE WITH ALL THE RULES AND REGS OF THE MARKET,
DEPT OF AG, SAFETY AND INSURANCE REQUIREMENTS, AND
ANY OTHER STATE/COUNTY REGULATIONS WHICH APPLY
5) SEASONAL AVAILABILITY OF PRODUCE
6) FREQUENCY OF ATTENDANCE

APPLICATION FEE FOR BOTH MARKET: $30
(this is good for both markets for the whole season)
AFTER MARCH 15th DEADLINE THE APPLICATION FEE INCREASES TO $45

SATURDAY: WEEKLY FEES:
10X10 SPACE: $30
10×20 SPACE: $50
CORNER BOOTH: add $10
Additionally a CDFA weekly fee of $2.00 will be charged to every vendor.


TUESDAY WEEKLY FEES:
10X10 SPACE: 10% of gross sales up to $30
10×20 SPACE: $15 more
Additionally a CDFA weekly fee of $2.00 will be charged to every vendor.

2024 APPLICATION CHECKLIST

  • This checklist is to help you determine which documents (copies of required certificates, permits, etc.) must be in the market files before you can do the markets.
  • Requirements are subject to change pending city, state, county, or market determinations.

ALL VENDORS MUST SUBMIT

_____ Completed Application Form(s) via online application
_____ A List of All Products to be Sold on the application form(if new to the market)
_____ $30 NON REFUNDABLE Application Fee ($45 if after March 15, 2024) -Do not send cash.
The check should be made out to Healdsburg Certified Farmers’ Market (HCFM), or payment can be made via Square with a $2 additional fee. (we invoice you)
_____ Copy of your CURRENT driver’s license, or that of any employee driving into the market
_____ Copy of CURRENT proof of car insurance for all vehicles that will enter the market
 _____ Copy of your city of Healdsburg Business License (see link below)

OTHER DOCUMENTS NEEDED:

  1. CERTIFIED AGRICULTURAL PRODUCERS
    This category includes growers and producers of vegetables, fruits, nuts, honey, shell eggs, nursery stock, cut flowers

_____Copy of Certified Producers Certificate (CPC) (see link below)
Allow six weeks for the County to get a signature from CDFA

~NURSERIES
_____ Nursery License from Ag Office
If your sales are less than $1,000, you must have a Fee-Exempt Nursery License

_____ California Sellers Permit (see SBE link below)

~CUT FLOWERS

____    California Sellers Permit (see SBE link below)

~ EGGS (see link below)
____    Copy of Egg Handlers Permit with the Handler’s Code assigned by the state.  (see link below)

~ CERTIFIED AGRICULTURAL PRODUCERS WITH ORGANIC CERTIFICATION
____   Copy of Organic Registration (and Certification if Applicable)
If your produce is grown organically, and you want to advertise “Organically Grown” to the public, then you must obtain Organic Registration with the State through the Ag. Office. If your gross sales are greater than $5,000, then you must additionally obtain Organic Certification from CCOF or another organization.
Your Organic Registration or Certification must be posted at your stall every market day.

  1. NON-CERTIFIABLE AGRICULTURAL PRODUCERS
    This category includes dairy, meat, preserves, olive oil

_____ Copy of County of Sonoma Dept. of Health Services, Retail Food Facility Permit (RFFP), or a letter with that Department’s determination of which permits are needed to sell your product at a CFM. This includes vendors who prepare or process food in a certified home kitchen, as allowed under the Cottage Food Law. (see link below)
Certified Producers (with a CPC) who have preserves or olive oil produced by a facility may provide the State Registration from that facility in lieu of the RFFP.

        _____ Copy of Product Liability Insurance-minimum $1,000,000 coverage. Only send Declarations Page, naming HCFM as additional insured(please request sample for correct wording).

  1. NON-CERTIFIABLE NON-AGRICULTURAL PRODUCERS
    This category includes all other prepared food, fish, sausage, PREPARED FOOD VENDORS

_____Copy of County of Sonoma Dept. of Health Services, Retail Food Facility Permit (RFF) or Temporary Food Facility Permit (TFF) (see link below) Food vendors must have public health permits at point of sale.

_____ Copy of Product Liability Insurance-minimum $1,000,000 coverage and HCFM named as additionally insured. Only send Declarations Page, naming HCFM as additional insured (please request sample for correct wording).
_____SBE Sellers permit. (see link below) 

  1. ARTS & CRAFTS: WE ARE NOT ACCEPTING ANY NEW CRAFT FOR THE FULL SEASON. BUT YOU CAN APPLY FOR THE NOVEMBER/DECEMBER CRAFT MARKET. APPLICATIONS WILL BE ON THE WEBSITE IN JUNE.

 _____SBE Sellers permit.(see link below) 

 _____(New vendors only) 3 photos of your work/ 1 of your display

Notes for Arts & Crafts Vendors:
~Your work must be handmade by you, or domestically in small production. No imports or manufactured goods allowed.
~We have a limited amount of craft vendors in each market so set up a rotation so all vendors can have some dates during the season.
~The months of November – December we have our annual Fall/Holiday Craft Market, so you can apply for all the Saturdays those months if desired. Applications will be available on the website in June.

LINKS FOR ALL AGENCIES:

HEALDSBURG BUSINESS LICENSE:
http://www.ci.healdsburg.ca.us/155/Business-Licenses

SONOMA COUNTY AGRICULTURAL COMMISSION 133 Aviation Blvd.Santa Rosa. 707 565-2371. http://www.sonoma-county.org/agcomm/forms.htm
They will need at least two weeks to process your application for a CPC.

EGG HANDLERS:
http://www.cdfa.ca.gov/ahfss/mpes/esqm.html

SONOMA COUNTY HEALTH DEPARTMENT 625 5th Street Santa Rosa, CA  95404 Phone: 707-565-6565
http://sonomacounty.ca.gov/Health/Environmental-Health/Food-Program/Temporary-Food-Facility-Permit-for-Community-Events/

 STATE BOARD OF EQUALIZATION 50 D ST SANTA ROSA, RM 230 707.576.2100. https://efile.boe.ca.gov/ereg/reviewAccountTypes.boe

Before applying to the Market, Please read our Rules and Regulations: RULES AND REGS 2022

LINK TO SATURDAY APPLICATION: https://forms.office.com/r/SLWuuYU7Mb

LINK TO TUESDAY APPLICATION: https://forms.office.com/r/5Mpuy1Z2yr