Thank you so much for your interest in applying to be a vendor at the market. We generally open applications up first to previous vendors and then fill in as needed.
Please read all the materials, print out the application page, fill it out and sign it, and mail to the market address along with all the other required documents (see checklist), and application fee by April 6, 2017. If you want to apply after this date please contact the market manager and confirm we have space in your category. If you have something we need we will waive the increased application fee.
The Healdsburg Certified Farmers’ Markets are held Saturday mornings and Wednesday/afternoon-evenings.
SATURDAYS: HOURS 8:30am – noon beginning the first Saturday of May and ending the last Saturday in November.
WEDNESDAY: HOURS 4:00pm – 7:00pm beginning the first Wednesday in June and ending the last Wednesday in October.
BASIC APPLICATION INFORMATION FOR ALL APPLICANTS:
APPLICATION FEE: $30 PER SEASON (for one market or both) DUE 4/6/17. AFTER THIS DATE THE FEE GOES UP TO $45 PER SEASON.
Even if you are just doing a few markets during the run you must pay the full application fee.
APPLYING TO THE MARKETS: THE APPLICATION IS INCLUDED IN THIS MAILING. If you are a current vendor please get your application in ASAP. If you have never done the market, or have not done it in recent years, first priority is given to previous vendors, but we do have space available for vendors who meet the needs of the market.
Submitting an application does not guarantee admission to sell at the market, and application fees are not refundable.If we do not have space for you when you apply we may, at the manager’s discretion, put you on a Waiting List.
The manager must consider the following when determining who will be admitted, and continue to sell at the market:
2)OVERALL BALANCE OF PRODUCTS AT MARKET
3) LOCALLY GROWN/MADE PRODUCTS
4) COMPLIANCE WITH ALL THE RULES AND REGS OF THE MARKET, DEPT OF AG, SAFETY AND INSURANCE REQUIREMENTS, AND ANY OTHER STATE/COUNTY REGULATIONS WHICH APPLY
5) SEASONAL AVAILABILITY OF PRODUCE
PREVIOUS MARKET VENDORS: Because I am a new manager I would appreciate it if you would be specific as to what you sell, even if you have done this market for years. This will help me put together a diverse market with minimal overlap.
BASIC FEE STRUCTURE:
SATURDAY MARKET: $30 PER 10X10 SPACE FOR ALL VENDORS ADDITIONAL 10X10:$20
WEDNESDAY MARKET: FARMERS AND GROWERS 10X10: 10% OF SALES CAPPED AT $30 ADDITIONAL 10X10 $20
FOOD VENDORS, CRAFT VENDORS 10 X10: $30 FLAT FEE ADDITIONAL 10X10 BOOTH $20
A CDFA fee of $2.00 will be charged to every vendor of both markets. This includes food, crafts and other types of wares or services.
~ALL VENDORS ARE REQUIRED TO HAVE A CITY OF HEALDSBURG BUSINESS LICENSE. CONTACT THE CITY OF HEALDSBURG: 707 431-3177 OR GO TO THEIR WEBSITE: http://www.ci.healdsburg.ca.us/155/Business-Licenses
RE INSURANCE: Our insurance policy covers the market organization only, not any individual grower or market participant. Individual vendors are responsible for their own insurance.
ALL VENDORS ARE REQUIRED TO GIVE US YOUR CURRENT DRIVER’S LICENSE NUMBER, AND THE NUMBERS OF ANYONE WORKING FOR YOU.
ALL VENDORS ARE REQUIRED TO GIVE US PROOF OF CAR INSURANCE FOR ANY VEHICLE WHICH WILL BE ENTERING THE MARKET.
SIGNAGE: Producers will be required to post a conspicuous sign that contains the farm or ranch name, the county of production and a statement that they only sell what they grow or similar representation.
CERTIFIED GROWERS: You are required to post your ORIGINAL certified producers certificate (CPC).
MEAT: Meat producers selling value added products such as sausage with ingredients other than basic powered or granulated flavor additives that they did not grow or produce themselves (such as herbs, peppers, cheese, etc) will no longer be able to sell these products in the Certified Producers Section.
MARKET SECTION LIMITS: No fresh fruits, nuts, vegetables or flowers may be sold outside of the Certified Producers Section of the market.
Agricultural products such as meat, eggs, honey, grains mushrooms and herbs would be allowed for sale outside of the Certified Producers Section of the market.
Products such as bakery/bread, soaps, candles, crafts and others are now defined as nonagricultural products and may not be sold in the Certified Producers Section. This includes beeswax candles and honey sticks.
PRODUCT MISREPRESENTATION: Anyone caught misrepresenting the area of production, the producers identity or the methodology of production is subject to a state fine of up to $5,000 or an 18 month suspension.
CANOPIES AND UMBRELLAS: To prevent injury and possible liability to the market, canopies and umbrellas should always be secured. If you have concerns about shade, please let me know before the market season begins.
LOAD LISTS: The State of California requires that load lists be handed to the manager each day. Certifiable Producers must list all items sold at the market as they appear on the CPC, as well as the quantities sold, on the reverse side of the load list. If the market is fined for any vendor’s failure to comply with this requirement, the fine will be charged to the vendor.
SCALES: Your scales must be set up facing the public. All scales need to be calibrated and have a current seal. I will be checking your scales to make sure you have your seal. To obtain one please contact DEPARTMENT OF WEIGHTS AND MEASURES (707) 565-2371 Sonomaag@sonoma-county.org
NO SHOWS: If you have made a commitment to attend the market and are unable to do so, please notify me via phone, email or text within 24 hours of the market. No call, no shows may be charged a $30 fee that must be paid prior to your return to the market. The market opens RAIN OR SHINE. My cell number is 707.529-4884.
LATE ARRIVAL: Our insurance carrier has reminded us that cars must NOT be in motion in the market aisles between 8:00 a.m. and noon. on Saturdays, and 3:30 p.m. and 7:00 pm on Wednesdays. This is a liability issue for the market, and that is why we will be putting the parking barricades at the end of the aisles at 8:30 on Saturdays and 3:00 on Wednesdays. If you arrive later then you must off-load from outside the market aisles. We also ask that you use your judgement as to when is safe to bring your vehicle in or move it from your space.
NOTIFICATION: You will be notified of acceptance within a week of the deadline date. You will be sent final set-up information and booth assignments by April 15th.
Attached you will find a checklist and an application. PLEASE READ THE FULL RULES AND REGULATIONS. If you have any questions feel free to contact me. Trust and communication is an important element of our market. If you know and follow the rules we’ll all get along great. I look forward to getting to know you all this market season!
~Janet Ciel, Market Manager
707 529-884 or 824-8717
2017 APPLICATION CHECKLIST
- This checklist is to help you determine which documents (copies of required certificates, permits, etc.) must be in the market files by April 6, 2017.
- Requirements are subject to change pending city, state, county, or market determinations.
_____ Completed and Signed Application Form
_____A Separate List of All Products to be Sold
_____ $30 Application Fee for 1 or both markets ($45 if after April 6, 2016) -Do not send cash.
Please make the check out to Healdsburg Certified Farmers’ Market. If you are not accepted we will refund your money.
_____ Copy of your CURRENT driver’s license and that of any employee driving into the market
_____ Copy of CURRENT proof of car insurance for all vehicles that will enter the market.
_____ Copy of your city of Healdsburg Business License.
- CERTIFIED AGRICULTURAL PRODUCERS (This category includes growers and producers of vegetables, fruits, nuts, honey, shell eggs, nursery stock, cut flowers)
_____Copy of Certified Producers Certificate (CPC)
Certified Producer’s Certificate (CPC) can be obtained at the SONOMA COUNTY AGRICULTURAL COMMISSION 133 Aviation Blvd.Santa Rosa. 707 565-2371.
They will need at least two weeks to process your application for a CPC.
- Please send a photocopy of your CPC at least 2 weeks before your first market date or you will be fined.
- Keep the embossed copy to conspicuously post at your stall every market day.
______ Nursery License from Ag Office
Allow six weeks for the County to get a signature from CDFA
If your sales are less than $1,000, you must have a Fee-Exempt Nursery License.
If your sales are greater than $1,000, you must pay a fee for a Nursery License
______ California Sellers Permit
______ California Sellers Permit
______Copy of Egg Handlers Permit with the Handler’s Code assigned by the state. http://www.cdfa.ca.gov/ahfss/mpes/esqm.html
Certified Agricultural Producers with Organic Certification
_____Copy of Organic Registration (and Certification if Applicable)
If your produce is grown organically, and you want to advertise “Organically Grown” to the public, then you must obtain Organic Registration with the State through the Ag. Office.
If your gross sales are greater than $5,000, then you must additionally obtain Organic Certification from CCOF or another organization.
Your Organic Registration or Certification must be posted at your stall every market day.
- Non-Certifiable, Agricultural Producers (This category includes dairy, meat, preserves, olive oil)
_____ Copy of County of Sonoma Dept. of Health Services, Retail Food Facility Permit (RFFP), or a letter with that Department’s determination of which permits are needed to sell your product at a CFM. This includes vendors who prepare or process food in a certified home kitchen, as allowed under the Cottage Food Law.
SONOMA COUNTY HEALTH DEPARTMENT 625 5th Street Santa Rosa, CA 95404 Phone: 707-565-6565
Certified Producers (with a CPC) who have preserves or olive oil produced by a facility may provide the State Registration from that facility in lieu of the RFFP.
_____Complete List of agricultural products and when they will be available
_____ Copy of Product Liability Insurance-minimum $1,000,000 coverage. Only send Declarations Page, naming HCFM as additional insured (see attached sample)
- Non-Certifiable, NON-Agricultural Producers (This category includes all other prepared food, fish, sausage, FOOD VENDORS)
_____Copy of County of Sonoma Dept. of Health Services, Retail Food Facility Permit (SEE ABOVE)
Food vendors must have public health permits at point of sale.
_____ Copy of Product Liability Insurance-minimum $1,000,000 coverage and HCFM named as additionally insured. Only send Declarations Page, naming HCFM as additional insured (see attached sample)
- Arts and Crafts (as well as nursery stock, cut flowers)
_____SBE Sellers permit.
STATE BOARD OF EQUALIZATION 50 D ST SANTA ROSA, RM 230 707.576.2100. https://efile.boe.ca.gov/ereg/reviewAccountTypes.boe
Notes for Arts & Crafts Vendors:
~Your work must be handmade by you, or in small production. No imports or manufactured goods allowed.
~We accept a very limited amount of craft into the Saturday Market, and more into the Wednesday one.
~ The month of November is our annual Craft Fair, so make sure to apply for the Saturdays that month.